Legal Secretary

Legal Secretary 

Responsibilities

• Schedule and coordinate appointments, seminars, client meetings, and related activities
• Assist with conflicts checks and matters opening
• Support the billing process by formatting, saving, and printing invoices, coordinating with the billing team, and maintaining accurate records of client invoices.
• Billing assistance (formatting, saving, printing and coordination with the billing team), keep track of recorded client invoices
• Record and release timesheets when required
• Arrange hotel and travel bookings, prepare travel expense reports, and provide occasional assistance with roaming updates
• Coordinate attendance at external conferences and events, including registration and agenda updates
• Prepare legal submissions, including printing, formatting, photocopying, assembling documents in a specific order, scanning, courier organization, and archiving (both electronic and physical files)
• Ensure accurate and timely filing and archiving documents
• Handle printing, formatting, and scanning of various documents as needed.
• Coordinate catering orders, restaurant reservations, and taxi bookings.
• Assist with marketing coordination tasks, primarily liaising with the Brussels local BD resource, focusing on follow-ups and timeline management.
• Collaborate closely with Receptionists, Office Assistants, and Legal Secretaries to ensure smooth communication and workflow, providing occasional coverage during absences.

Qualifications & Skills

• High school diploma or equivalent required
• 3+ years of experience as a Legal Secretary or in a similar administrative role, preferably in an international Law Firm
• Excellent command of English and Dutch, French is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Excellent written and verbal communication skills.

About Dentons

Dentons is a global legal practice providing client services worldwide through its member firms and affiliates.

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.

For any questions, we invite you to contact us via email to Career.Brussels@dentons.com.