Events and Hospitality Coordinator

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries. 

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2026); Canada’s Top Employers for Young People (2026), and Canada’s Best Diversity Employers (2026).

This role is an opportunity for you to join Canada’s Global Law Firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

ROLE

The Calgary Events and Hospitality Coordinator assists with event coordination and hospitality services, ensuring smooth operations aligned with business objectives. Key responsibilities include planning event logistics, operating within agreed upon budgets, and maintaining inventory, catering, and AV requirements to deliver seamless experiences. The role also involves maintaining best practices for event execution, and upholding exceptional standards of cleanliness, safety, and service.

RESPONSIBILITIES

• Execute events, including meeting objectives, working to budgets, selecting venues, coordinating vendors, creating agendas, and managing logistics
• Oversee event set up and breakdown, coordinating with vendors and building operations staff to ensure seamless execution and adherence to the firms high standards
• Support all activities for the events and hospitality team to ensure seamless execution and exceptional service
• Maintain vendor relationships, review contracts and handle invoicing processes
• Work closely with lawyers and other stakeholders to develop events that support business goals and enhance client relationships and reinforce the firms brand.
• Oversee event timelines, tracking milestones, and ensuring all aspects stay within scope. This includes supporting client development activities as needed
• Oversee Hospitality GL’s and budgets in collaboration with the Director
• Ensure all meeting rooms booked via Dentons Meetings, are prepared to the firm standard, coordinating meals, beverages, and AV requirements
• Maintain inventory, place orders, and oversee hospitality equipment maintenance
• Request catering quotes and provide recommendations to meet event requirements while adhering to budgets
• Stay updated on hospitality trends and recommend improvements to enhance the forms service offerings
• Analyze event outcomes and prepare post- event summaries for best practice records and future planning
• Enforce cleaning protocols to ensure cleanliness and safety in boardrooms and public spaces
• Support the local IT team by setting up and troubleshooting basic Zoom, Microsoft Teams, and WebEx meetings
• Provide reception coverage when needed to accommodate any staff shortage, which includes:
  • Greet clients and visitors in a friendly and professional manner
  • Manage switchboard, responding to emails, and routing inquiries to the appropriate individual/s
  • Offer refreshments to clients and visitors while they wait, maintain a tidy reception and client waiting area, etc.
• Other duties as required

SKILLS & COMPETENCIES

• Strong self leadership skills with experience in organizing and prioritizing tasks.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills, including service orientation, conflict resolution, and negotiation.
• Strong relationship-building skills with internal teams, business partners, and clients.
• Strong time management, organizational, and project management skills.

EDUCATION, EXPERIENCE & CERTIFICATIONS

• 2+ years of experience in event planning, hospitality, or corporate services, ideally in a professional services or law firm environment.
• Proven ability to plan and execute events, manage vendor relationships, and oversee hospitality services.
• Capability to meet physical demands, including lifting, navigating stairs, and extended standing.
• Knowledge of cost analysis and budget management.
• Proficiency in Microsoft Word, Excel, and Outlook, with adaptability to new technologies.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

This role is a replacement position.

The target salary range for this position is $48,000 – $55,000, commensurate with the successful candidate’s skills, experience, and qualifications. Dentons is committed to equitable and competitive compensation. This target range falls within our internal salary ranges, which are based on comparable roles in the external market.  We strive to hire, promote, and transfer individuals at the entry point of the range, with consideration given to prior experience, relevant skills, and market conditions.

We recognize that rewarding exceptional talent goes beyond salary. Our comprehensive total rewards package includes inclusive and flexible benefits that support the wellbeing and development of our people. This includes extended health and mental health benefits, paid time off, retirement savings plans, a fitness subsidy, parental leave top-up, and more.

In addition, our learning and development programs—such as mentorship opportunities, employee networks, and leadership development initiatives—are designed to support personal and professional growth.

At Dentons, all candidate screening, assessment, and hiring decisions are made by people. From time to time, we use AI-enabled tools to assist in enhancing our recruitment process and materials; however, these tools do not screen candidates or make hiring decisions.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada’s Best Diversity Employer’s for 16 consecutive years (2011-2026), as well as one of Canada’s Top Employers for Young People (2026) for the ninth time.

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.