Executive Assistant

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.  

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2025); Canada’s Top Employers for Young People (2025); and Canada’s Best Diversity Employers (2024).
 
This role is an opportunity for you to join Canada's global law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
 

Summary:
We are seeking an experienced Legal Assistant to provide comprehensive administrative support to our Corporate Group and Leadership Team. The ideal candidate will be a proactive, business-minded individual skilled in managing multiple priorities, maintaining confidentiality, and adapting to dynamic work environments. This role presents an exciting opportunity to support both client and leadership team needs, ensuring efficiency and accuracy while contributing to the firm's success.

This full-time position is scheduled Monday to Friday, from 8:00 am to 4:00 pm, with occasional adjustments to hours based on coverage needs and pre-authorized overtime when required.

Key responsibilities include, but are not limited to:

Responsibilities:

Executive Support

• Provide direct administrative support to the Calgary Office Managing Partner (OMP), Department Managers, and the Leadership Team, coordinating activities, events, and facilitate communication among team members while maintaining strict confidentiality.
• Demonstrate a keen understanding of internal and external organizational dynamics, effectively managing relationships and communications to support executive priorities. Exhibit a high degree of deference and tact in interactions with stakeholders at all levels.
• Manage calendars, schedule appointments and meetings, and coordinate travel arrangements as required.
• Assist with photocopying materials, booking meeting rooms, and ensuring timely delivery of documents and materials to meet client needs, in collaboration with other internal departments.
• Support and respond to client inquiries promptly, following up as necessary, and keeping the OMP and Leadership Team informed of interactions during their absence.

Documentation and Correspondence

• Draft, prepare, and proofread correspondence, accounts, and various documents with a high level of accuracy and attention to detail.
• Enter and maintain lawyer dockets, coordinating with the Accounting Department when needed, and assist with detailed billing and firm trust processes.
• Open, maintain, and close client files, following firm protocols for knowledge management, and ensuring proper file closures and reporting of any outstanding requirements.
• Process incoming and outgoing mail, manage email accounts, and track bring-forwards as required.

File and Records Management

• Maintain client/matter lists and update current client contact records and notices.
• Organize and maintain both electronic and physical files in an efficient manner, ensuring all documents are up-to-date and accessible.

Team Support and Coordination

• Demonstrate a team-oriented approach by supporting colleagues and covering absences as necessary.
• Assist with the preparation and update of cheque requisitions, expense reports, and other related administrative duties.

Additional Duties

• Perform other duties as assigned by the OMP, Department Managers, or Leadership Team.

Requirements:

• Post-secondary education in business or a related discipline. A Legal Administration Diploma is preferred.
• A minimum of five (5) to seven (7) years of legal assistant experience in relevant practice areas.
• Proficiency in Microsoft Office applications and other related software.
• Knowledge of accounting/docketing systems and data management tools (e.g., iManage).
• Strong interpersonal and communication skills, both verbal and written, with a professional client and telephone manner.
• Exceptional organizational and follow-up skills, with a keen eye for detail, proofreading, and accuracy.
• Strong problem-solving skills and the ability to work independently, demonstrating internal motivation and minimal supervision.
• Ability to produce high-quality work within tight deadlines, while managing multiple priorities.
• High level of competency in maintaining confidentiality and handling sensitive information with discretion, ensuring compliance with privacy regulations and Firm policies.
• Strong teamwork orientation, with a willingness to assist others and contribute to collaborative work efforts.
• Experience in providing support to new team members, including mentorship during the onboarding process.
• Capable of working effectively under pressure, taking initiative, and exercising sound judgment.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. 

At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials. 
 
Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career. 
 
Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada’s Best Diversity Employer’s for 14 consecutive years (2011-2024), as well as one of Canada’s Top Employers for Young People (2024) for the seventh time.

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.