Office Services Clerk

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.  
 
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2024); Canada’s Top Employers for Young People (2024), and Canada’s Best Diversity Employers (2024).
 
This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

Position Summary

The primary role of the Office Services Clerk is to work within a team, providing high-level customer service and supporting the office with a variety of administrative functions including scanning, document management, and general office services support. The Office Services Clerk is a key member of a busy team. The successful candidate will demonstrate initiative, a "can-do" attitude, strong communication and organizational skills, and a desire to work in and promote a client-first focused culture. 

Responsibilities

Printing and reprographics:

• Provide digital file scanning services
• Handle binding, scanning, photocopying, printing, and other document-related tasks
• Plan, schedule, layout, and organize various graphic design and production activities
• Provide technical support and assist staff in producing a variety of printed materials
• Maintain digital records related to work performed

Mail and office support:

• Processing of Canada Post, couriers, and internal mail daily
• Receives and delivers printed faxes in a timely manner
• Operate and maintain a variety of office equipment and computer graphics equipment
• Estimate time and material costs
• Keep office supply room tidy and fully stocked; maintain and organize shelving and materials in all floor print stations and the mail room
• Organize, manage and assist with photocopying jobs and other administrative requests
• Ensure work stations/offices for new hires are stocked with supplies and cleaned from the previous incumbent
• Routinely empty recycling bins at workstations and offices
• Office packing, cleaning, organizing and logistics support for planned and ad hoc office moves as required
• Establish and maintain cooperative and effective working relationships with others

Hospitality support:

• Perform heavy lifting and movement of boxes as needed
• Assist with setting up boardrooms for meetings and firm functions
• Provide reception relief, including booking boardrooms, answering the switchboard, and greeting visitors
• Assist with office and client functions, as needed

Required Knowledge and Experience

• Completion of High School Diploma
• Experience in a professional services environment is considered an asset
• Experience in a customer service driven environment is considered an asset
• Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Digital dexterity and comfort using a variety of hardware and software technologies
• Knowledge of operation and basic maintenance of major office equipment including photocopier, fax machine, postage machine, colour printer and cerloxing procedures
• Knowledge of computer software including MS Word, PDF, Outlook and Excel
• Ability to lift up to 25lbs, frequent sitting, standing and walking are required
• Hour flexibility to accommodate business needs is essential

We thank all applicants for their interest, however, only those selected for an interview will be contacted. 

At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials.

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career. 

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 14 consecutive years (2011-2024), as well as one of Canada’s Top Employers for Young People (2024) for the seventh time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.