Benefits Coordinator

Dentons US LLP is recruiting for a Benefits Coordinator to reside in our Chicago office. This position reports to and will assist the Manager, Benefits. This is a hybrid position.

Responsibilities

• Process complicated monthly benefit invoices and audit vendor reports for accuracy.
• Interpret and clearly understand all benefits and LOA procedures and policies and effectively explain leave entitlements and procedures to individuals at all levels within the organization.
• Administer leaves of absence, coordinate with external STD/LTD vendors and ensure compliance with federal and state laws.
• Review requests for job accommodations related to the ADA, conducting an interactive process and involving internal stakeholders as needed.
• Work with Benefits Manager, Sr. Manager HR Operations, HRBP and legal counsel for guidance on complex LOA matters and ADA accommodation requests.
• Audit leave of absence pay reports regularly and act as back-up for leave of absence pay calculations.
• Conduct new hire benefits orientation.
• Retiree benefits administration.
• Evidence of insurability administration.
• Coordinate and schedule benefits and wellness program events.
• Assist other team members with monitoring the department phone and email inboxes.
• Create and maintain business process documentation.
• Assist and support all offices with Workers' Compensation communications, claims and reporting.
• Process life insurance claims for deceased employees/partners.
• Assist department manager with ad hoc projects in the areas of benefit administration, employee relations and secondment/immigration.
• Maintain vendor relationships and have in-depth knowledge of their processes and online functionality.
• Assist with all nuances of benefit enrollments, changes and terminations.
• Respond to surveys accurately.
• Be proficient in Benefitfocus including the ability to create and edit reports, as well as navigate around within the program and recommend areas for improvement.
• Manage content in Benefitfocus, the Firm’s benefits portal.
• Maintain, update and distribute benefits materials across all offices.
• Maintain employee benefits files.
• Provide back up support to Benefits team members as needed.
• Assist the HR Department in special projects and areas of need.
• Other duties as assigned to fully meet with requirements of this position.

Experience & Qualifications

• Experience in a law firm or other professional services environment preferred.
• 2-4 years of benefits experience.
• 1-2 years of leave of absence administration experience.
• Knowledge in the areas of: ERISA, COBRA, HIPAA, FMLA, ADA and other similar state specific leave laws.
• Excellent written and verbal communication skills required.
• Strong attention to details and superior multi-tasking skills.
• Ability to work effectively and in a sometimes stressful environment.
• Energetic, self-motivated, and results-oriented.
• Understands and demonstrates discretion and confidentiality. Ability to sensitively and thoughtfully respond to partner and employee benefits inquiries.
• Experience with HRIS benefits administration, experience with Benefitfocus a plus.
• Proficient with MS Office products, particularly Excel.
• Flexibility to work overtime as needed.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer. Dentons US LLP considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at +1 314 259 5898 or contact us at dentonsusstaffrecruitment@dentons.com.

About Dentons

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com