Legal Secretary

Dentons US LLP is currently recruiting for a Legal Secretary for our Chicago Office.  This position will provide administrative support to lawyers in a highly collaborative working environment.

 Responsibilities 

•  Manage a complex calendar using a high level of tact and integrity.

•  Review and prioritize all client and other communications including emails and phone calls.

•  Handle administrative confidential/sensitive firm and/or client information.

•  Document preparation, editing, file maintenance and client billing.

•  Make complex travel arrangements including air, hotel, etc.

•  Coordination of internal and external meetings, including room reservation, catering, etc.

•  Coordinating, preparing and reconciling expenses using Chrome River expense system.

•  Organize documents for filing using FileTrail records system.

•  Producing accurate documents and general correspondence in a timely matter.

•  General follow-up in order to effectively meet deadlines and commitments.

•  Work in a teaming environment with other secretaries.

•  Other duties as assigned to fully meet the requirements of the position.

Experience & Qualifications 

•  Minimum 5+ years of administrative support experience within a large organization; experience within a legal department, law firm, accounting or financial services firm required.

•  High level of administrative and organizational skills, including excellent verbal and written communications skills.

•  Strong knowledge of MS Office, including Word, Excel and PowerPoint.

•  Demonstrated ability to take the initiative to spot problems before they arise, find solutions and provide timely follow through on projects.

•  High level of integrity required for handling confidential and sensitive information.

•  Demonstrated ability to work with a sense of urgency and under pressure as needed to handle multiple tasks and prioritize effectively.

•  Punctual and reliable with a close attention to detail.

•  Ability to interface effectively and diplomatically with partners and legal secretaries across the firm.