Personal Assistant

Department: Litigation and Arbitration
Duration: Permanent
Location: Dublin
Reports to: Facilities & Operations Manager
Type of Role: Hybrid (4 days in the office) 
Requsition no: 8965

The Team

We are a thriving business growing exponentially requiring a motivated and dedicated candidate to join the high-quality support team.

Responsibilities

To deliver professional secretarial support and comprehensive client service. This is an opportunity for someone who is motivated to deliver a professional secretarial service of the highest quality.

• Supporting partner(s) with PA duties – managing inboxes etc.
• Liaising with clients representatives to arrange local and international meetings.
• General administration including creation of letters; emails; updating memos; transaction documents; articles, pitch docs etc. in Word/Excel/PowerPoint.
• Updating and maintaining contacts lists.
• Liaise with Partners and Business Services departments including IT and Accounts.
• Matter management support including opening and closing files and client WIP updates.
• Matter Billing.
• Travel arrangements.
• Liaising with our travel management company with regards to flights, hotel accommodation, local transportation.
• Organising logistics for overseas travel including visas, local currency and transport within country of destination.
• Submitting and arranging reimbursement of expenses.
• Maintaining an accurate record of all travel.  

Required experience, skills, and attributes

• Demonstrable level of experience supporting senior leadership within a professional services environment.
• Proficient use of MOS including Excel and PowerPoint.
• Dictaphone typing skills.
• Advanced organisational skills.
• Effective and professional communication skills/manner at all levels.
• Well-developed prioritization skills and acute attention to detail.
• Capability to take initiative and maintain composure during challenging situations.
• Demonstrated capability to collaborate effectively with others.
• Initiative-driven with a positive outlook. 

Firm Profile

Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com

Inclusion and Diversity

We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity.

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.

During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.

If you have any questions about this or the role criteria, please email recruitment.matters@dentons.com. 

NO AGENCIES PLEASE

If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email  recruitment.matters@dentons.com. Enquiries only please – applications will not be accepted via email.

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.