Events and Hospitality Coordinator

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.  

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2025); Canada’s Top Employers for Young People (2025), and Canada’s Best Diversity Employers (2025).

This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

ROLE

The Edmonton Events and Hospitality Coordinator oversees event coordination and hospitality services, ensuring smooth operations aligned with business objectives. Key responsibilities include leading event logistics, managing within agreed upon budgets, and overseeing inventory, catering, and AV requirements to deliver seamless experiences. The role also involves developing and implementing best practices for event execution, and upholding exceptional standards of cleanliness, safety, and service. In collaboration with senior leadership, the Coordinator evaluates and refines hospitality strategies to enhance operational efficiency and client engagement.

RESPONSIBILITIES

Events/Hospitality

• Execute events , including meeting objectives, working to budgets, selecting venues, coordinating vendors, creating agendas, and managing logistics
• Lead event set up and breakdown, coordinating with vendors and building operations staff to ensure seamless execution and adherence to the firms high standards
• Oversee all activities for the events and hospitality team to ensure seamless execution and exceptional service
• Ensuring training is provided and kept up to date for safety, security, and food safety compliance
• Manage vendor relationships, negotiate contracts and handle invoicing processes
• Work closely with lawyers and other stakeholders to design events that support business goals and enhance client relationships and reinforce the firms brand
• Coordinate event logistics, including managing timelines, tracking milestones, and ensuring all aspects stay within scope. This includes supporting client development activities as needed
• Oversee Hospitality GL’s and budgets in collaboration with the Manager
• Ensure all meeting rooms booked via Dentons Meetings, are prepared to the firm standard, coordinating meals, beverages, and AV requirements
• Maintain inventory, place orders, and oversee hospitality equipment maintenance
• Request catering quotes and provide recommendations to meet event requirements while adhering to budgets
• Stay updated on hospitality trends and recommend improvements to enhance the forms service offerings
• Analyze event outcomes and prepare post- event summaries for best practice records and future planning
• Enforce cleaning protocols to ensure cleanliness and safety in boardrooms and public spaces
• Support the local IT team by setting up and troubleshooting basic Zoom, Microsoft Teams, and WebEx meetings
• Provide reception coverage when needed to accommodate any staff shortage, which includes:
  • Greet clients and visitors in a friendly and professional manner
  • Manage switchboard, responding to emails, and routing inquiries to the appropriate individual/s
  • Offer refreshments to clients and visitors while they wait, maintain a tidy reception and client waiting area, etc.
• Other duties as required

SKILLS & COMPETENCIES

• Strong leadership skills with experience in organizing, prioritizing, and scheduling team tasks.
• Ability to interpret client needs and implement strategies to enhance operations.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills, including service orientation, conflict resolution, and negotiation.
• Strong relationship-building skills with internal teams, business partners, and clients.
• Strong time management, organizational, and project management skills.

EDUCATION, EXPERIENCE & CERTIFICATIONS

• 3+ years of experience in event planning, hospitality, or corporate services, ideally in a professional services or law firm environment.
• Proven ability to plan and execute events, manage vendor relationships, and oversee hospitality services.
• Capability to meet physical demands, including lifting, navigating stairs, and extended standing.
• Knowledge of cost analysis and budget management.
• Proficiency in Microsoft Word, Excel, and Outlook, with adaptability to new technologies.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials.

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada’s Best Diversity Employer’s for 14 consecutive years (2011-2024), as well as one of Canada’s Top Employers for Young People (2024) for the seventh time.

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.