Legal Assistant

Department/Division: Office of the General Counsel            
Duration: Permanent
Location: Scotland
Type of Role: Office Based/Hybrid/Remote also considered
Reference no: 7217

The Department

The Office of the General Counsel (OGC) manages complex legal and risk issues for the Firm, our Board, executive management, our lawyers and staff. We focus on all elements of professional practice risk, including claims, complaints, core regulatory compliance, risk management, legal advisory and governance. 

The team is spread across three locations: London, Glasgow and Dubai, and is made up of qualified lawyers and other qualified specialists. This enables us to provide a unique perspective on and fashion innovative solutions for the risk issues that arise across the Firm.
    
Responsibilities

• Supporting the team in all aspects of in-house team operations from day-to-day functions to long term projects.
• OGC inbox front of house, interaction with the Firm at all levels, initial assessment of queries and allocation of team resources as required.
• Budgeting and Financial - invoice processing, budget preparation.
• Dentons Direct sites management - creating/updating managing sites Dentons UK and ME LLP Library of the Documents for all relevant teams (BD, PSE, PSWC, Finance).
• Maintaining our region's claims, complaints, breach register.
• Internal and external audits – supporting senior team members at all stages of the internal and external audits ISO9001, 2230, annual Achilles auditor/scheduling preparing the DD site, preparatory meetings with auditors and relevant team members, guidance and support during the audit interviews); clients’ audits, questionnaires online (Hellios FSQS, EcoVadis, Achilles).
• Internal investigations - supporting senior team members in investigations (involved in highly confidential projects) competent in various internal and external systems searches (mimecast, Imanage, outlook, Acudebt, Elite etc), excellent working relationship with relevant teams to achieve the best results. 
• Firm wide and regional Insurances – collating info and updating responses for annual renewals of firm's insurances as/when required from various relevant teams and providing supporting documents for insurers' questionnaires. 
• Preparation for internal training: SRA, new joiners’ packs, partners’ training, preparing internal training content for external platforms (Success factors, Vinciwork) and monitoring completion.
• Policies/procedures review – support in reviewing firm's policies procedures, maintaining OGC portal for updates. 
• Governance projects – legal and logistics support. Drafting firm's governance documents, logistics arrangements with notaries, filing, maintaining governance documents on OGC system.
• Maintaining OGC system files/filing system as required. 
• Procurement process workflow – collaboration with the Procurement team (Vendor management One Trust assessments, templates for vendors assistance).
• Monitoring DAC6 inbox, responding to the queries and escalating to senior team members.
• Team meetings planning/arranging – administrative as/when required.
• General legal assistance as/when required as well as legal research.

Required experience, skills, and attributes

• Excellent written and verbal communication skills.
• Strong attention to detail.
• Able to prioritize and multi-tasking particularly when working under pressure and to tight deadlines.
• Able to interact positively at all levels within the firm and a good team player.
• Able to demonstrate excellent client/customer facing skills.
• Strong problem solving and analytical skills; can clearly explain and present problems and issues to others and contribute to their resolution.
• Methodical approach to work; takes an efficient and organised approach to dealing with administration.
• Able to make decisions and remain calm while under pressure – particularly when dealing with difficult situations.
• Able to deliver high quality work to tight deadlines.
• Can demonstrate initiative and the ability to be proactive, while also being able to follow instructions and provide support to the Conflicts Manager and Global Head of Conflicts.
• Can carry out all responsibilities in a way which supports the practice’s values and promotes its equal opportunities and diversity principles.
• Legal qualification or experience preferred.

Firm Profile

Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com

Inclusion and Diversity

We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity.

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.

During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.

If you have any questions about this or the role criteria, please email recruitment.matters@dentons.com. 

NO AGENCIES PLEASE

If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email  recruitment.matters@dentons.com. Enquiries only please – applications will not be accepted via email.

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.