Administrative Assistant

Department: Executive Office
Duration: Permanent
Location: London (hybrid)
Reports to:Business Services PA

Reference: 9084

The Role

To provide support to our Executive PAs to deliver a high-quality service focusing on process based tasks/activities and general administrative support to our Directors and Executive Management Team.

The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.

The role offers valuable experience, training and genuine career development prospects.

Responsibilities

Organisation and Planning

• Extensive diary management.
• Booking meeting rooms and arranging video conference calls, room set up and co-ordination.
• Organising complex travel and itineraries.
• Management of correspondence within iManage.
• Interface with other business services teams and ownership of resolving any routine business operations problems.
• Assist and execute high quality events (Board, Executive Committee, Partner Annual Meeting).
• Managing team inbox and responding and actioning requests.

General Administration 

• Supporting the Executive PAs with administrative support covering a vast array of tasks.
• Production of engrossed documents (including getting annexures together) (non-chargeable). 
• Minor copying, scanning, printing tasks.
• Processing expense and invoices.

Personal attributes

• Ability to follow process workflow maps.
• Versatile and resourceful work style.
• Composed and effective in high-stress scenarios.
• Good organisation, communication and administrative skills.
• Good eye for detail.
• Well-developed time management skills.
• Willingness and motivation to work with and support teams and practice group.

Firm Profile

Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com

Inclusion and Diversity

We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity.

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.

During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.

If you have any questions about this or the role criteria, please email recruitment.matters@dentons.com. 

NO AGENCIES PLEASE

If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email  recruitment.matters@dentons.com. Enquiries only please – applications will not be accepted via email.

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.