Assistant to Governance Manager

Department: Executive Office
Duration: 12 months
Hours: Part Time (0.5 FTE)
Location: London
Type of role: Hybrid
Reports to: Governance Manager

Reference no: 6126

The Role

The Assistant Governance Manager will be responsible for the day to day running of the governance for the Shadow Executive Team (SET). Main areas of responsibility will include:

• Ensure meetings are in SET member diaries and ensure all arrangements are made to ensure the smooth running of virtual and in person meetings on behalf of the SET Chair.
• Ensure attendance is confirmed at each SET meeting in good time.
• Attend meetings and produce concise, accurate and timely minutes.
• Maintain the SET actions tracker.
• Managing the forward plan and helping to set agendas.
• Distribution of papers via Dentons Direct.
• Assist the Governance Manager in the running of the annual process to select SET members.

Responsibilities

• Support the Governance Manager with proactively managing the administration of the governance cycle for the ESG Committee, the Ireland LLP Management Committee and the PGL/OH Forum.
• Attend ESG Committee, Ireland LLP Management Committee and PGL/OH Forum meetings and produce concise, accurate and timely minutes.
• Maintain action trackers for those committees and assist the Governance Manager with progressing actions for the ELT and Board meetings.
• Deputise for the Governance Manager taking minutes at ELT and Board meetings as appropriate. 
• Setting diary reminders for paper deadlines in authors diaries and following up with standard reminder emails and relevant templates two weeks ahead of the deadline.
• Setting task reminders for Governance.
• Assist the Governance Manager with the facilitation of meetings, providing in person support for in person meetings, ensuring the room is set up and ready for the meeting to commence, that catering is ready at the appropriate time according to the agenda and promptly dealing with any matters occurring throughout the meeting on behalf of the Governance Manager.

Personal attributes

Essential

• Well-developed organisational skills.
• Good communication skills and ability to develop relationships quickly.
• Interpersonal skills.
• Time management skills.
• Ability to multitask.
• Attention to detail.
• Ability to work to deadlines.
• Respect confidentiality.
• Proficient in Teams and Zoom.
• Good under pressure.
• Sharp prioritisation skills.
• Self starter.

Desirable

• Experience in minute taking.
• An understanding of corporate governance.
   

Firm Profile

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com

Diversity & Inclusion

Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences. We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about diversity and inclusion at Dentons.

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability. Any disability disclosure will be dealt with confidentially and sensitively and if you want to speak directly to a member of our team, please email  recruitment.matters@dentons.com.

NO AGENCIES PLEASE 

If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand please email recruitment.matters@dentons.com – Enquiries only please, applications will not be accepted via email. 

Please note that we will not accept unsolicited CV's sent to the business, nor will we accept any associated terms of business.