Document Production Specialist

Date: 19 Sep 2023

Location: London, GB

Company: Dentons

Department: Business Services
Duration: Part Time/Permanent 
Location: Virtual (UK)
Reports To: Document Production Manager

Reference no: 5179
The Role


To work as part of the document management team to provide the Firm with first-class professional, accurate, and timely document management production service.

Please note that this is a day shift for 2 days/week (Wednesday and Thursday)




  • Extensive Document Production (creating, formatting, and amending) across all Firm's systems.
  • Managing document conversions.
  • Preparing Pitch Documents.
  • Tikit-linking documents.
  • Transcribing BigHand dictations.
  • Populating LaserForms.
  • Producing Excel data sets (as directed).
  • Producing PowerPoint presentations and using software (as directed) i.e. Templafy.
  • Work closely with our Brand department to ensure documents are House-style.
  • Accurately interpret fee-earner instructions and seek clarification when needed if instructions are complex.
  • Proofread and quality check work to ensure it is completed to the highest standard – including checking all amendments have been made and ensuring the document makes logical and grammatical sense.
  • Ensure fee-earner/Practice Support Executive (PSE) is kept up to date with progress on their work request. 
  • Ensure documents are delivered in the required timescale – escalating as appropriate to the DPSS and keeping fee-earner/PSE updated, with as much notice as possible, if a deadline will not be met and the reason for the deadline not being met. 
  • Use judgment to refer outstanding work to our outsource provider, to enable deadline to be met, liaising with the DPSS as appropriate.
  • Providing support to users on technical document production queries.
  • Ability to repair problem documents either on their own or with support from IT.
  • Test and troubleshoot new IT systems and ensure these are smoothly rolled out, working alongside IT/Brand/BD Departments as appropriate.
  • Share knowledge and proactively suggest changes as appropriate across the team to enable continuous improvement.


Skills and Experience


  • Excellent Team Player.
  • Excellent communication skills.
  • Excellent eye for detail.
  • Advanced Knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Nuance, and any other systems implemented by the firm.
  • Familiarity with Real Estate and Banking transactional documents would be an advantage.
  • Flexible and dependable.
  • Able to remain calm under pressure and work to tight deadlines.
  • Conscientious, approachable, and enthusiastic.
  • Resilient and able to deal with issues as they arise.
  • Proactive and highly motivated.
  • Ability to use initiative.
  • Able to build confidence, respect, and trust with others.
  • Willingness and enthusiasm to work with and support teams and practice groups.


Firm Profile

Dentons is the world's largest law firm, delivering quality and value to clients around the globe. Dentons is a leader on the Acritas Global Elite Brand Index, a BTI Client Service 30 Award winner and recognized by prominent business and legal publications for its innovations in client service, including founding Nextlaw Labs and the Nextlaw Global Referral Network. Dentons' polycentric approach and world-class talent challenge the status quo to advance client interests in the communities in which we live and work.


We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about diversity and inclusion at Dentons. Inclusion and Diversity


Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability. During the application process, any applicant has the opportunity to tell us about any adjustments they may require during the application process. Any disability disclosure will be dealt with confidentially and sensitively and if you want to speak directly to a member of our team, please email



If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand please email – Enquiries only please, applications will not be accepted via email.


Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.