Events Manager

Dentons US LLP is seeking an Events Manager to join the Clients & Markets team. The Events Manager will manage all aspects of external events, from planning and development to execution and post-event follow-up, in collaboration with the events team, lawyers, Clients & Markets team members and other departments. In addition, the Events Manager will manage and oversee daily administrative operations of direct reports.

Responsibilities

• Plan, organize and implement marketing events hosted and/or sponsored by Dentons, ensuring exceptional attendee experiences and maximum ROI
• Collaborate with Clients & Markets team members on event strategy/goals and materials
• Determine creative, cost-effective approaches for all events and provide detailed implementation proposals to team members and lawyers
• Work with team to research all aspects of events (venues, timing, housing, catering, transportation, registration, entertainment, decoration, billing, communications/invitations, RSVPs, room blocks, name badges, food and beverage, room set-up, speakers, AV, production and handouts, off-site activities, giveaways, shipping, branding, etc.) according to internal client needs, including price comparison and site inspections
• Research, solicit proposals from, and conduct site visits and inspections of potential event properties, including hotels and resorts, restaurants, bar/lounges, and special event spaces
• Prepare visual presentations and/or cost-comparison spreadsheets of venue recommendations, as requested
• Negotiate contracts for venues, caterers, and other vendors and suppliers, working closely with the firm's internal contract review team to ensure compliance
• Leverage client financial tools to provide insight on client engagement opportunities 
• Conduct post-event evaluations, including client and participant satisfaction and ROI
• Create and manage budgets of varying sizes, tracking and demonstrating ROI
• Work in collaboration with various departments (i.e., Facilities, Catering) to execute events
• Work in coordination with the Brand team to maintain inventory of firm event materials (signage, booths, etc.), ensuring seamless delivery pre and post event
• Establish event design and staging (i.e., media needs, lighting, audio-visual) and event agenda (i.e., speaker order, breaks, meals) as well as shipping of event materials if off-site
• Use CRM system to run reports, manage lists, and track RSVPs, attendance, follow-up, etc.
• Develop and manage event timelines, communicating deadlines and assignments to marketing staff and consultants, as necessary
• Work with in-house design staff to develop creative and compelling event themes
• Work with in-house communications team to develop social media and PR/press plans to leverage and promote relevant events
• Utilize data from past events to enact changes to improve future results; maintain documentation of events for future reference
• Build and maintain an international network of other event planners and third-party resources
• Manage relationships with trade organizations, conference organizers and other third-party partners, and function as main point of contact between Dentons and these relationships
• Ensure relevant events are posted to the firm's website, internal calendar, etc.
• Implement best practices, policies and workflow procedures to ensure the efficient and effective execution of all events
• Work with departments that approve CLE, CDP, and other professional education credits for course accreditation
• Serve as direct supervisor and mentor to direct reports
• Support staff development and continued educational opportunities
• Other duties as assigned to fully meet with requirements of the position

Experience & Qualifications

• Bachelor’s degree; CMP is preferred, but not required
• 5+ years of events experience, preferably within a professional services environment
• Able to work with higher levels of management in the Firm and work well as part of a team
• Experience in planning multiple high-level, logistically complicated events simultaneously
• Supervisory experience
• Excellent written/verbal communication skills and be able to work well with lawyers, other professionals and staff within the Firm.
• Highly motivated self-starter who is able to handle a variety of projects that require tight deadlines
• Tenacious problem solving and follow through capabilities
• Able to thrive in a fast-paced environment and have excellent organizational and prioritization skills
• Ability to work extended and/or weekend hours, as required
• Ability to travel, as required
• After orientation, exhibit proficiency in the Microsoft Office suite, iManage, InterAction and other firm applications

Salary Range

New York Only: $140,000 - $150,000

Dentons offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

About Dentons

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com