Legal Administrative Assistant

Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our New York office providing support to our Intellectual Property & Technology Practice Group. This position will provide administrative support to as many as four or five lawyers in a highly collaborative working environment. This is a hybrid position; 3 days in office, 2 days remote.

Responsibilities 

• Billing – strong background in financial responsibilities such as reviewing pro formas, prepare accrual spreadsheets and send to clients, prepare cover letters on client invoices, follow up with vendors domestically and internationally on  invoice matters. 
• Maintain attorney calendar and coordinate attendance to conference calls and meetings.
• Responsible for administrative tasks including, but not limited to, document creation, editing and preparation of letters, time entry, expense reimbursement, coordinate telephone/video calls domestically and internationally, travel arrangements, and calendar invites.
• Handle confidential information as necessary.
• Maintain lawyers’ contacts lists in Outlook and InterAction.
• Maintain attorney calendar and coordinate attendance to conference calls and meetings.
• These duties may be ongoing or ad hoc in nature.
• Other duties may be assigned to fully meet the requirements of the position.

Experience & Qualifications 

• Bachelor’s degree is preferred with a minimum of 5 years’ C-Suite executive-level administrative experience, coupled with at least 5 years’ legal secretarial experience within a mid-to-large law firm. This dual expertise is crucial to ensure handling the unique demands of this role with proficiency and confidence.
• Patent, copyright, and trademark litigation experience preferred.
• Exceptional organizational skills, work independently, strong attention to detail and follow up capabilities, ability to prioritize and multi-task.
• Ability to work in a high-volume environment.
• Strong interpersonal and communication (oral and written) skills.
• Strong Knowledge of Excel
• Advanced knowledge of MS Word, Outlook, Teams, 3E, Chrome River, Adobe PDF; must exhibit strong ability to learn and quickly become proficient in new computer software programs.
• Ability to prioritize and handle ever-changing priorities.
• Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service.
• Flexibility for overtime.

Salary

Pursuant with states' laws, the salary range for this position is $90,000 - $110,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at +1 314 259 5898 or contact us at dentonsusstaffrecruitment@dentons.com.

About Dentons

Redefining possibilities. Together, everywhere. For more information visit www.dentons.com