Legal Secretary

New York, NY, US

Sep 12, 2023

Dentons US LLP has an opening for a highly skilled legal secretary with a strong background as an executive assistant to provide administrative and legal support to our lawyers in our New York-Meatpacking District Office. The ideal candidate will be a highly organized and efficient individual with exceptional communication and interpersonal skills. Candidate must possess proficiency in the Microsoft Office Suite and have prior experience with a mid to large law firm or corporate environment.


Key Responsibilities


  • Act as a liaison between partners, attorneys and departments throughout the Firm, and provide executive level assistance and legal support to Senior Partner and Associate level attorneys with organizing and maintaining their workflow.
  • Heavy calendaring in Outlook as required by assignment; manage contacts lists and send invitations. Act as a proactive gatekeeper of attorneys’ calendar and time.
  • Reviews and processes invoices using Chrome River; assist with entering time entries, expense reports and other personnel records, and billing as needed.
  • Interface and establish positive business relationship with clients (may be highly confidential and require discretion). Build sustainable relationships of trust through open and interactive communication. Go the extra mile to engage attorneys and reduce attorney focus on administrative matters.
  • Arrange, coordinate and organize travel with support from onsite agents and the online travel booking tool.
  • Schedule and coordinate internal and external meetings and conference calls.
  • Drafts, edits, and formats documents in PowerPoint, Word, and Excel; including presentations and confidential materials.


Experience & Qualifications


  • 7+ years of legal secretarial and executive administrative support experience within a large organization, law firm, or professional services preferred.
  • High administrative and organizational skills, including excellent verbal and written communication skills.
  • Strong knowledge of MS Office, including Word, Excel, and PowerPoint.
  • Licensed New York State Notary experience a plus.


Salary Range

New York Only: $85,000 - $100,000

Dentons offers a competitive salary and benefits package.


Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.


About Dentons

Dentons is the world's largest law firm, connecting talent to the world's challenges and opportunities in more than 75 countries. Dentons' legal and business solutions benefit from deep roots in our communities and award-winning advancements in client service, including Nextlaw, Dentons’ innovation and strategic advisory services. Dentons' polycentric and purpose-driven approach, commitment to inclusion and diversity, and world-class talent challenge the status quo to advance client and community interests in the New Dynamic.

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City