Legal Assistant, Regulatory

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.  

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2025); Canada’s Top Employers for Young People (2025), and Canada’s Best Diversity Employers (2025).

This role is an opportunity for you to join Canada's global law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

We are currently seeking a Legal Assistant to join our Regulatory Group in our Ottawa office. This is a great opportunity for someone eager to join and grow as a legal administrative professional within a busy business law practice in the world’s biggest law firm. You will work closely with a team of lawyers, gaining hands-on experience and supporting legal professionals with a variety of tasks.

A strong work ethic and a collaborative mindset are key to success in this role.

Standard working hours are 9:00 a.m. to 5:00 p.m., with some flexibility and occasional pre-approved overtime to meet client and team needs.

RESPONSIBILITIES

• Manage file openings, including conflict searches, preparation of Engagement Letters.
• Maintain organized electronic filing system. Manage certain aspects of legal professional email account.
• Manage legal professional schedule. 
• Enter and maintain on a timely basis legal professional’s dockets.
• Maintain and update client/matter lists.
• Respond to legal professional and other firm colleagues’ inquiries promptly and conduct timely and thorough follow up as required.  Ensure timely resolution.
• Keep legal professional apprised on all billing and client relationship matters.
• Ensure compliance with client-mandated billing guidelines and e-billing systems.
• Monitor and troubleshoot billing issues with Billing Coordinator, ensuring timely resolution.
• Provide general administrative support including document formatting, scheduling, trust forms and expense claims, booking meetings, and travel arrangements.
• Collaborate with team members to ensure consistent support and coverage.
• Uphold confidentiality and professionalism in all client and internal interactions.
• Perform other duties as assigned.

REQUIREMENTS

• Post-secondary education in business administration or a related field.
• Minimum 3 years of legal assistant experience, preferably within a large firm.
• Ability to work under pressure would be an asset, but more important is satisfaction with contributing by moving the yardsticks forward.
• Honest and open but discreet, with a professional demeanor and experience handling confidential information.
• Team-oriented with a willingness to share responsibilities and support colleagues to ensure consistent and high-quality support across the group.
• Diligent with strong attention to detail. Strong grammar, punctuation, and proofreading skills.  
• Proficiency in Microsoft Office Suite. Strong Excel skills. Proficiency in document management systems (e.g., iManage).
• Knowledge of e-billing platforms and e-billing procedures are an asset.
• Familiarity with legal practice management systems (e.g., 3E) are an asset.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials.

 Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada’s Best Diversity Employer’s for 14 consecutive years (2011-2024), as well as one of Canada’s Top Employers for Young People (2024) for the seventh time.

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.