Executive Assistant to the Office Managing Partner

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.  

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2024); Canada’s Top Employers for Young People (2024); Alberta Top 80 Employers (2024), and Canada’s Best Diversity Employers (2023).

This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

Dentons Canada SLP is seeking an Executive Assistant for our Office Managing Partner (OMP) in the Toronto office.

This role will be providing high quality, proactive and value add administrative support in a fast-paced environment. The Executive Assistant will be a valuable member of our team and will help contribute to the overall success of the OMP office.    

Generally, the hours of work are from 9:00 A.M. to 5:00 P.M., however, due to the nature of the role some pre-authorized overtime and flexibility in core hours may be required. Please note, due to the nature of this this role, daily in-office attendance is required. 

RESPONSIBILITIES

• Provide critical daily support to the OMP demonstrating poise, tact and diplomacy
• Assess the urgency and importance of situations and take the appropriate action
• Manage the OMP’s calendar by scheduling appointments, changing meetings as required, planning and anticipating  needs. Maintain a system to track items requiring follow-up and follow-through
• Plan and coordinate logistics of special projects and events
• Prepare general business communications, draft reports, background documentation, research, prepare and review initial drafts of presentations and other internal communications
• Utilize a full working knowledge of the firm's structure (including all outside organization's related to OMPs line of business, key personnel and organizational policies and procedures
• Develop relationships with all internal stakeholders
• Represent the OMP’s office in a manner consistent with the approach of the OMP
• Act as a resource to both internal and external contacts
• Act as a liaison between executives/clients and colleagues to facilitate work and accomplish objectives in a collaborative effort
• Juggle multiple competing tasks and demands keeping focused on priorities and deadlines and assisting OMP to do the same
• Provide support for meetings, including driving agendas, transcribing meeting minutes, executing action steps, and coordinating meeting requirements 
• Support the OMP in holding others accountable to timelines and commitments by ensuring follow up as required
• Manage the calls, mail, e-mails, meetings and domestic and international travel for the OMP and coordination of events originating from that position
• Support department budget management activities i.e. prepare and submit expense reports, prepare spreadsheets
• Competently utilize the Firm’s technology and tools 
• Perform other administrative tasks as may be allocated and other duties as assigned

REQUIREMENTS

• Experience in a legal practice environment or professional services environment highly preferred 
• 10-plus years of professional experience with a minimum 5 years of experience supporting a top executive required
• Strong client contact experience is a must
• Bachelor’s degree is preferred or equivalent combination of education and experience
• Superior interpersonal, organizational, time management and communication skills (both verbal and written) and professional telephone and e-mail manners are required
• Excellent technical proficiency in Microsoft Office applications and aptitude with technology 
• Strong attention to detail, proofreading and accuracy are required
• Able to take initiative, work independently with little instruction or supervision, and be able to prioritize
• Able to meet deadlines and work well under pressure
• Must be confident, trustworthy, flexible and reliable
• Able to manage multiple tasks and adapt to changing priorities
• Resourceful and flexible to work overtime as required
• Highly motivated, proactive and enthusiastic team player
• Demonstrated commitment to privacy and ethical conduct

We thank all applicants for their interest, however, only those selected for an interview will be contacted. 

At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials. 
 
Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career. 

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.
 

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.