Premises Operations Coordinator

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2025); Canada’s Top Employers for Young People (2025); and Canada’s Best Diversity Employers (2025).

This role is an opportunity for you to join Canada's Global Law Firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

The Premises Operations Coordinator plays a key role in delivering high-level customer service and supporting the effective and secure day-to-day operations of the Toronto office. This role plays a important part in lawyer compliance administration, workplace health and safety, office facilities coordination, and operational support, ensuring compliance with regulatory requirements and the smooth functioning of internal processes.

The ideal candidate is proactive, client-focused, and collaborative, with excellent communication and organizational skills. Flexibility to accommodate business needs and contribute as a strong team player is essential. 

The position reports to the Manager, Premises Operations and is scheduled to work 9:00 am to 5:00 pm, Monday to Friday in the office and subject to flexibility to meet business needs; pre-authorized overtime may be required.

This role is a permanent full-time in-office position.

RESPONSIBILITIES

Lawyer Compliance Support

• Administer Law Society of Ontario (LSO) and LawPRO annual fee and compliance processes for licensees.
• Coordinate communication and requirements related to onboarding and offboarding of Firm members.
• Manage quarterly LawPRO civil litigation and real estate levies.
• Handle LSO annual report filings.

Premises Security and Health & Safety

• Coordinate health and safety training sessions and familiarity of health and safety protocols.
• Organize office security training.
• Maintain and update life safety and security procedures manuals, policies, and operational processes.

Office Operations Support

• Security and access administration for the Toronto office.

• Oversee fire system checks and preventative maintenance.
• Coordinate ergonomic assessments and equipment implementation.
• Updating office floor plans and workspace allocations.
• Coordinate and track office-related expenses.
• Maintain and keep current list of art inventory.
• Collaborate with internal and building teams to support events and office initiatives.
• Liaise with building management for internal project needs.
• Coordinate and support office moves.
• Deliver ad hoc operational projects as required.

SKILLS & COMPETENCIES

• Self-starter with superior attention to detail and organizational skills.
• Excellent interpersonal and communication skills, both oral and written.
• Proficient in Microsoft Outlook, Word, Excel and PDF programs (Adobe)
• Familiarity with Document Management systems is an asset.
• Proven ability to manage multiple tasks in a fast-paced, deadline-driven environment.
• Ability to work independently and function effectively as part of a team.
• Demonstrated customer service orientation and problem-solving ability.
• Ability to quickly learn and adapt to new systems and procedures.
• Ability to handle confidential and sensitive information with discretion.
• Confident, polished, and professional presentation.
• Strong work ethic, “can-do” approach, and positive team attitude.

EDUCATION, EXPERIENCE & CERTIFICATIONS

• Post-secondary education in Business Administration, Office Management, Facilities Management, or a related field or equivalent combination of work experience.
• Two to four (2-4) years of experience in office operations, facilities coordination, or administrative support.
• Legal office experience would be an asset but is not required.
• Demonstrated experience managing vendors, building services, and office equipment/systems.

*We thank all applicants who apply, only candidates selected for an interview will be contacted.   

At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials.

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada’s Best Diversity Employer’s for 15 consecutive years (2011-2025), as well as one of Canada’s Top Employers for Young People (2025) for the eighth time.

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.