Administrative Assistant

• Support Practice Support Executives with the billing process, including creating matter transaction reports and using the firm's billing system (3E) where required. 

• Assist fee earners with the timely completion of time recording in Intapp Time. 

• Process expenses and invoices using Emburse. 

• Provide general financial administrative support, including completion of requisition forms. 

• Submit ad hoc searches using Intapp Open, ensuring all required information is completed accurately. 

• Monitor the progress of matter administration activities, including following up on conflict searches and other requests where required to ensure matters are progressed in a timely manner. 

Organisation and Planning 

• Coordinate routine diary appointments and meetings. 

• Book meeting rooms, video conference facilities and other meeting requirements. 

• Manage work allocated through the BigHand Workflow system and monitoring and following up on any pending actions.

• Arrange domestic and international travel using the firm's designated travel provider. 

• Maintain electronic filing within iManage in accordance with firm procedures. 

• Liaise with Business Services teams to resolve routine administrative queries and support day-to-day business operations. 

Business Development and Client Relationship Management 

• Support the maintenance of client relationship management systems, including Interaction and Radar. 

• Assist with the administration of client events, seminars and marketing activities in conjunction with the Business Development team and Practice Support Executives. 

General Administration 

• Prepare engrossments and supporting documentation, including producing, copying, scanning and printing documents. 

• Liaise with Facilities to order stationery, business cards and other administrative supplies 

• Provide general administrative support to the Projects team as required. 

• Preparing Biles/ Deeds Scheduling 

Skills and Experience 

The selected candidate will show:

• Solid attention to detail and accurate typing skills, with a strong focus on producing high-quality work. 

• Solid written and verbal communication skills. 

• Solid proofreading skills, with a commitment to checking work thoroughly before submission to ensure instructions have been followed and work is complete and accurate. 

• Strong organisational and time management skills, with the ability to prioritise competing tasks effectively and meet agreed deadlines. 

• An initiative-driven approach, taking ownership of tasks through to completion. 

• Good IT skills, including Microsoft Outlook, Word, Excel and Teams. 

• The ability to learn new systems quickly. 

• The ability to follow established processes and procedures accurately. 

• A flexible and adjustable approach, with the ability to respond positively to changing priorities. 

• The confidence to work with minimal supervision whilst recognising when guidance or support is required. 

• A collaborative approach, with a willingness to support colleagues and contribute to the wider goals of the team. 

• A positive attitude towards feedback and continuous learning. 

• The ability to stay professional, professional and reliable when managing competing priorities. 

• Demonstrates professionalism and exercises discretion when handling confidential and sensitive information. 

• Previous administrative experience within a busy legal, finance or professional services environment would be beneficial but is not essential. 

• At Dentons, collaboration, innovation and high-quality client service are at the heart of everything we do. As an Administrative Assistant within the Banking & Finance team, you will receive ongoing training and support, gaining valuable experience across a wide range of legal administrative and finance processes while working alongside experienced colleagues in a supportive and inclusive environment.